1. An entry form (available online at worksafeawards.com.au) must be completed for each entry. Entries should include any attachments, photographs (jpeg and tif files) and films that support your organisation’s initiative. If you are unable to complete your entry online please contact the Awards Coordinator.
2. By submitting an entry, entrants will be taken to have acknowledged and accepted these terms and conditions and to have agreed to be bound by them.
3. Once your entry is officially submitted it cannot be amended online. Please contact the Awards Coordinator if there are any amendments.
4. Entry is open to all organisations and individuals except for WorkSafe Victoria and WorkSafe Victoria employees. WorkSafe Victoria employees may nominate other organisations/individuals that are not from WorkSafe Victoria.
5. Only Victorian entries (organisations that hold a current Victorian WorkCover insurance policy and have a workplace in Victoria) will be eligible to go into the running for an award at the annual WorkSafe Victoria Awards event.
6. Entries may be made by paid or volunteer individuals, commercial, charitable or non-profit organisations of any size, government departments and agencies. Individuals or organisations may also be nominated for an award by another party.
8. Entrants may resubmit their entry if they have been unsuccessful in past years. However, resubmitted entries must clearly demonstrate significant improvements from the previous entry.
9. Entries will be disqualified if they do not have the intellectual property rights for the work, design, invention or mark and cannot provide proof of this if requested by WorkSafe Victoria.
10. Entries that do not comply with relevant legislation will be removed at WorkSafe Victoria's discretion.
11. WorkSafe Victoria reserves the right to refuse an entry where the entrant/s or a related person or organisation is under investigation for possible breaches of relevant legislation (whether or not a prosecution is pending), or where the acceptance of the entry may be detrimental to the objectives of the Awards program.
12. WorkSafe Victoria reserves the right to refuse an entry where the entrant/s or a related person or organisation has been successfully prosecuted in the last three years for breaches of the legislation administered by WorkSafe Victoria. Please note that a successful prosecution will include an enforceable undertaking.
12. Entrants must advise the Awards team immediately in writing of any workplace health and safety incidents, investigations or prosecutions involving their organisation or parent organisations, including at other worksites.
12. Entries will only be accepted through the WorkSafe Victoria Awards 2017 entry form. All sections must be completed (including tick-boxes).
13. WorkSafe Victoria reserves the right to reject incomplete entry forms.
14. WorkSafe Victoria reserves the right to reject entries that are inflammatory, use inappropriate language and/or are not in the spirit of the competition.
14. To assist with judging, it is recommended entrants attach additional photographs/videos of their entry under normal working conditions.
15. Evaluation or testing information/data may be required for some entries (eg if a solution is promoted as eliminating all noise, proof of this is necessary). All such costs are at the entrant's expense.
16. The judging results are final and no correspondence will be entered into.
17. WorkSafe Victoria will not provide feedback or information to entrants regarding decisions or content of judging decisions.
18. The results of the WorkSafe Victoria Awards 2017 will not create any legal obligations between entrants and WorkSafe Victoria.
19. WorkSafe Victoria reserves the right to consider an entry under any of the various categories of awards. This may occur without the consent of the entrant; however, entrants will be kept informed of any category changes to their entry.
20. WorkSafe Victoria will determine the Awards categories proposed for any particular year. The Awards Recipient Panel, as established by WorkSafe Victoria, will determine whether an award will be granted for a category or not.
21. Entrants agree to give WorkSafe Victoria staff access to their workplace to validate their entry. This may involve visiting various areas of the workplace as well as holding discussions with workers and others (eg OHS consultant or contractors). If this access cannot be accommodated in the required timeframes, then the entrant is unlikely to proceed to the next stage.
22. Deadlines for the WorkSafe Victoria Awards 2017 must be adhered to. Entries received after the deadline may not be considered
23. More than one entry may be submitted by an individual or organisation; however, each entry must relate to a separate person, initiative or solution and can only be entered in one category.
24. WorkSafe Victoria may at its discretion film any entry to the WorkSafe Victoria Awards 2017. Entrants agree, when requested, to give WorkSafe Victoria staff and their contractors access to their workplace to film the entry. This may involve filming in various locations and include on-camera interviews with workers and others as necessary at the workplace or at the pre-arranged venue. Entrants that don't give permission for WorkSafe Victoria to film the entry may fail that level of assessment.
25. Receiving a WorkSafe Victoria award/certificate does not signify endorsement of a particular product or a particular health and safety practice by WorkSafe Victoria. An entrant who becomes a WorkSafe Victoria Awards 2017 finalist or winner may freely disclose or publicise the granting of this commendation, but must not represent, directly or indirectly, that WorkSafe Victoria has endorsed the entrant's product, method of service, or the entrant's work health and safety performance.
26. The entrant/s accept that they or their organisation may be required for presentations, public promotions or events and media interviews in respect of their entry.
27. WorkSafe Victoria reserves the right to publish the details of any entry. Any information published places that information in the public domain. The primary contact person accepts their contact information, as provided on the entry form (phone and address), may be published or provided to the media.
28. Editorial control of film footage remains the sole right and responsibility of WorkSafe Victoria.
29. WorkSafe Victoria expects that users will not post any materials that defame, abuse, harass, stalk, threaten or otherwise violate the legal rights (such as rights of privacy and publicity) of others. WorkSafe Victoria also expects users will not publish, post, distribute or disseminate any defamatory, infringing, obscene, indecent, misleading or unlawful material or information.
30. The WorkSafe Victoria Awards 2017 website is not intended as a place to report workplace safety issues or to discuss the details of individual claims, legal proceedings or personal information. Users must not disclose private, confidential or secure information. WorkSafe Victoria expects users to respect and value the privacy of others.