1. An entry form (available online at worksafeawards.com.au) must be completed for each entry. Entries should include any attachments, photographs (jpeg and tif files) and films that support your organisation’s initiative. If you are unable to complete your entry online please contact the Awards Coordinator at: email@example.com
2. By submitting an entry, entrants will be taken to have acknowledged and accepted these terms and conditions and to have agreed to be bound by them.
3. Once your entry is officially submitted it cannot be amended online. Please contact the Awards Coordinator if you require any amendments.
4. Entry is open to all organisations and individuals except for WorkSafe Victoria (WorkSafe) and WorkSafe employees. WorkSafe employees may nominate organisations/individuals that are not from WorkSafe.
5. Only entrants that hold a current Victorian WorkCover insurance policy and have a workplace in Victoria will be eligible to be nominated for an award at the annual WorkSafe Awards event.
6. Entries may be made by employee or volunteer individuals, commercial, charitable or not-for-profit organisations, government departments and statutory authorities. Individuals or organisations may also be nominated for an award by another party.
7. Entrants may resubmit their entry if they have been unsuccessful in past years. However, resubmitted entries must clearly demonstrate significant improvements to the original entry.
8. Entrants will be disqualified if they do not have the intellectual property rights for the work, design, invention or mark and cannot provide proof of this if requested by WorkSafe .
9. Entrants may be disqualified from the awards at WorkSafe’s discretion. WorkSafe will not provide reasons for its decision.
10. WorkSafe Victoria reserves the right to refuse an entry where the entrant/s or a related person or organisation is under investigation for possible breaches of relevant OHS legislation (whether or not a prosecution has been commenced), or where the acceptance of the entry may be detrimental to the objectives of the Awards program.
11. WorkSafe Victoria reserves the right to refuse an entry where the entrant/s or a related person or organisation has been convicted or found guilty of a relevant OHS offence in the last three years. Please note that a successful prosecution will include an enforceable undertaking and a diversion program.
12. Entrants must advise the Awards Coordinator immediately in writing of any workplace health and safety incident, investigation or prosecution involving their organisation or related entity, including at other worksites.
13. Entries will only be accepted through the WorkSafe Awards 2019 entry form. All sections of the form must be completed (including tick-boxes).
14. WorkSafe reserves the right to reject incomplete entry forms.
15. WorkSafe reserves the right to reject entries that are inflammatory, use inappropriate language and/or are not in the spirit of the competition.
16. To assist with judging, it is recommended entrants attach photographs/videos of their entry.
17. Evaluation or testing of information/data may be required. All such costs will be at the entrant's expense.
18. The results are final. WorkSafe will not provide reasons for its decision.
19. The results of the WorkSafe Awards 2019 will not create any legal obligations between entrants and WorkSafe.
20. WorkSafe reserves the right to consider an entry under any of the various categories of awards. This may occur without the consent of the entrant; however, entrants will be kept informed of any category changes to their entry.
21. WorkSafe will determine the Awards categories proposed for any particular year. The Awards Recipient Panel, as established by WorkSafe, will determine whether an award will be granted for a category or not.
22. Entrants agree to give WorkSafe access to their workplace to validate their entry. This may involve visiting various areas of the workplace as well as holding discussions with workers and others (eg OHS consultant or contractors). If this access cannot be accommodated in the required timeframes, the entrant is unlikely to proceed to the next stage.
23. Deadlines for the WorkSafe Awards 2019 must be adhered to. Entries received after the deadline may not be considered.
24. More than one entry may be submitted by an individual or organisation; however, each entry must relate to a separate person, initiative or solution and can only be entered in one category.
25. WorkSafe may at its discretion film any entry to the WorkSafe Awards 2019. Entrants agree, when requested, to give WorkSafe and its contractors access to the relevant workplace to film the entry. This may involve filming in various locations and include on-camera interviews with employees and others as necessary at the workplace or at another venue. Entrants that do not give permission for WorkSafe to film the entry may not be progressed to the next stage in the entry process.
26. Receiving a WorkSafe award/certificate does not signify endorsement of a particular product or a particular health and safety practice by WorkSafe. An entrant who becomes a WorkSafe Awards 2019 finalist or winner may freely disclose or publicise the granting of this commendation, but must not represent, directly or indirectly, that WorkSafe has endorsed the entrant's product, method of service, or the entrant's work health and safety performance.
27. The entrant/s accept that they or their organisation may be required for presentations, public promotions or events and/or media interviews in respect of their entry.
28. WorkSafe reserves the right to publish the details of any entry. Any information published places that information in the public domain. The primary contact person accepts their contact information, as provided on the entry form (phone and address), may be published or provided to the media.
29. Editorial control of film footage remains the sole right and responsibility of WorkSafe Victoria.
30. WorkSafe expects that users will not post any materials that defame, abuse, harass, stalk, threaten or otherwise violate the legal rights (such as rights of privacy and publicity) of others. WorkSafe also expects users will not publish, post, distribute or disseminate any defamatory, infringing, obscene, indecent, misleading or unlawful material or information.
31. The WorkSafe Awards 2019 website is not intended as a place to report workplace safety issues or to discuss the details of individual claims, legal proceedings or personal information. Users must not disclose private, confidential or secure information. WorkSafe expects users to respect and value the privacy of others.